The purpose of keeping the team meeting is to share the information among the team and involve the team in the discussions. A good team meeting helps teams align on the topics of discussion, air any concerns or obstacles, and have clarity on future actions. It can also help the employee to reach out to the higher management easily, regular interaction among the employees and the management can be helpful in breaking the ice. Team meetings shouldn’t be boring at all, it can be a fun and interactive session.
Need team meeting ideas to help you get started?
We’ve listed down a few of the best ideas on how you can make team meetings effective and interactive.
Start With Positives
Ever wondered how to start a meeting positively? Always start your meetings with a win. There are a few good things when you start with positives. Think about it. If you start your meetings by announcing a win, you instantly set the tone for the rest of the meeting. After all, people will immediately feel more positive about your meeting and more motivated to participate.
Your win could be big or small. Get creative- was a project a success? Share that with your team. Alternatively, ask everyone at the meeting to share a win. Either way, you set your meeting up for success. It sets the positive tone for the meeting and you’ll end up having a nice and effective team meeting.
Internally Score Your Meetings
People are more motivated by improving their own performance than by external rewards? Which is true. And you can use this in your meetings. Together with your team, score your meetings to make sure you’re continuously improving them.
Ask everyone to score the meeting after the meeting. You then calculate the median score.
Other things to keep track off:
- Do your meetings end on time?
- Do meeting follow-up items get done? Are there tangible results thanks to your meetings?
- Do meeting participants engage during the meeting?
In the end, you will have data to improve your meetings so that they are as productive as possible. But that’s not all. You also want to give ownership to meeting participants.
Give Employees to Lead the Meetings
People are way more appreciative of things they make themselves than of other people’s efforts. Have a rotating system where you take turns in leading your meetings. This way, people appreciate your meetings more.
They also get to feel like they’re part of those meetings. How do you make sure your meetings are consistent? Use guidelines to map out what meetings should look like so that they are as productive and effective as possible.
But besides sharing ownership of your meetings, you also want to make sure that people keep as active as possible during your meetings.
Stand Up During Your Team Meetings
First, a quick question: Ever held standing meetings? Then you might know that they are great for getting people to participate. Because it makes them feel more active. During stand-up meetings, you get to stretch your legs, you get your blood flowing, and standing up makes the meeting feel much more actionable than sitting down.
Your meetings feel more hands-on and productive. But it doesn’ mean that’s not the only way to make your meetings feel productive & fun.
Give Everyone Time to Speak
Some meeting participants take over the meeting… and others keep silent. There’s an easy fix, though. You can set a time limit for everyone. Schedule a few minutes of speaking time for everyone at the meeting. By default, everyone has to speak up.
You want meeting participants to come with useful insights for the meeting. It is better to share your agenda before your meeting.It will give participants a chance to prepare for a meeting. In the end, your meetings will be more effective because you get everyone’s input.
But how can you create different team meetings to encourage creativity?
Set Themes for your Meeting
Want to make sure your team meetings always have a tangible outcome?
Always use different meeting themes. These could be about learning something or incorporating themes into your team culture (for example wellbeing).
By using themes in this way, you make sure that your meetings don’t feel stagnant. Instead, you encourage creativity and innovativeness. The way you incorporate themes into your meetings depends.
You could go all in and do activities related to the theme. Or, you could discuss the theme during your meeting. For example, if you want to encourage a healthier workplace, you could do stretches before the meeting or keep your meeting after a yoga session.
Need examples of meeting themes? Here you go:
- Better teamwork.
- A healthier workplace.
- Work-life balance.
Invite a Guest Speaker
Google organizes Google Talks, talks with both well-known and less known speakers, such as entrepreneurs, authors, and experts in various fields. Google employees can attend these talks. Google also lets people outside the company watch these talks online.
It will help their employees develop themselves. This, again, means a more creative and productive work environment.
So, invite guest speakers to your team meetings.
These speakers don’t necessarily have to be experts in your industry. Instead, they could talk about different themes that are important in the workplace.
Just a few ideas are inviting experts on…
- Better communication
- Developing yourself to be a top performer
- Implementing productive systems
Get Creative to Create an Active and Engaged Meeting
What’s the best way to get meeting participants to engage during your meeting? You know you don’t necessarily have to hold a ‘normal’ meeting. You could get people to participate by thinking bigger.
For example: Why not use icebreakers to get people to feel more comfortable faster? Use games to create a fun meeting. Or even improve methods to get people to quickly get creative and have fun.
You don’t have to limit yourself. Instead, think of the best way to get your team to participate.
Different Meeting Locations Once in a While
you’re not limited to a specific location. In fact, changing locations once in a while can help you organize better team meetings. If you’re always holding your meetings in the same location, they might not produce anything new.
Need a few ideas for what locations you can use?
Here you go:
- Take a walk.
- Visit a local café or restaurant.
- Rent a conference room.
- Go to a local park
Feedback On How You Can Improve
What’s the best way to keep improving your meetings? Ask meeting participants what you can do better. At the end of the day, that’s how you figure out how you can optimize your meetings.
A good idea is to ask for feedback regularly. Say, every six months. With this feedback, you might just see patterns in the problems that people see in your meetings.
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